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General Manager – Birstall Golf Club

Location Near Leicester, UK
Salary
Contact Haydn Lunn Website: birstallgolfclub.co.uk

Job Purpose
• To plan resources and deliver cost effective and efficient support services to the members of the Club, making optimum use of modern methods and technology

• To have executive responsibility for the running of the administration of the Club, the course and premises, within the contents of the business plan and approved budget
• To be responsible for all staff in the Club, including Assistant Manager, Course Manager, Clubhouse Manager, Professional and be familiar with all relevant H.R. Legislation

Dimensions
The annual average workload for the post is likely to include:
• Annual General Meeting in March
• Annual subscriptions
• Annual league fixtures and diary
• Monthly evening meetings
• Daily liaison and supervision of Club employees
• Daily service to members
• Regular support to Officers of the Club
• Manage efficiently and effectively all aspects of the Club Professional role Management, Administration & Support Services

Managing the provision of office services which includes: Finance, accounting and office computer software packages, Membership database, Communication facilities, Filing, records and diary systems, Stationery and office supplies, Printing and copying facilities

• Keeping all office systems under review in the light of technology and the Club’s requirements and to make appropriate recommendations to the Officers of the club
• Organising the arrangements, including marketing of the Club, for all competitions, visiting clubs, societies and players, ensuring collection of all entry fees, green fees and enforcement of day to day course limitations, standards of behaviour on the course and in the clubhouse
• Maintaining a system for the processing of applications for membership in accordance with the member category limitations agreed by the Officers of the club
• To use effective performance management techniques to ensure staff deliver high standards of achievement. This includes providing ongoing direction, regular one to one supervision of section managers, clear goals, measurements and performance monitoring through
professionally managed appraisals.

Finance, Accounting & Financial Management
• To ensure that proper accounting records relating to the Club are maintained, enabling the Club’s financial position to be ascertained at any time, and that annual accounts are prepared and audited
• To assist in the preparation of annual and quarterly financial statements
• To assist the Treasurer in producing quarterly financial statements for the Officers of the club, including reports on income and cash flow, as required
• To control all expenditure in accordance with approved monthly budget expenditure profiles or target limits and when appropriate liaise with all Officers
• To ensure that all quotations for goods or works are provided in writing with works estimated to cost more than £1000 quoted for on the basis of a written description or specification unless the quotation is from an established preferred contractor then at least three quotations must be obtained
• To control, and be responsible for, the security of all cash and other receipts and the banking thereof, banking arrangements and the prudent maximisation of the return on available cash balances
• To act as a joint signatory on the Club’s bank accounts and to supervise the administration of any accounts required for social functions, major tournaments or other special events
• To organise payment of all staff salaries and wages and properly account for PAYE and NI contributions and filing of relative annual returns
• Arrange payment of creditors against authorised accounts, having regard to cash flow control and any available discounts
• Ensuring tax implications are adequately considered in all business planning and decision taking processes and that the Club’s VAT and Corporation Tax affairs are efficiently dealt with in conjunction with professional advisors, as necessary
• To liaise with the Club’s Auditors as necessary

Clubhouse & Premises
Managing the Club’s premises which includes:
• Maintaining the fabric and security of the clubhouse buildings, storage sheds and outbuildings
• Maintenance of heating, power, lighting and water to the above buildings, including all fittings
• Ensuring adequate insurance cover for the buildings and contents (Including valuable items such as trophies) is in force
• Ensuring compliance with all current Statutory and Local Government Regulations, including the Health & Safety at Work Act
• To assist the House Chairman in identifying a programme of works, renewal or replacement of furnishings/fittings all within the approved budget
• Regularly monitoring the bar & catering sales to provide summary information to enable brand or product performance to be evaluated
• To ensure that the Club’s Licences, including Bar and Gaming Machine Licenses, are maintained and adhered to, applying for bar extensions where necessary, and liaising with the Bar/Clubhouse Manager, Chef and/or Franchise Operator as necessary

Finance, Accounting & Financial Management
• To ensure that proper accounting records relating to the Club are maintained, enabling the Club’s financial position to be ascertained at any time, and that annual accounts are prepared and audited
• To assist in the preparation of annual and quarterly financial statements
• To assist the Treasurer in producing quarterly financial statements for the Officers of the club, including reports on income and cash flow, as required
• To control all expenditure in accordance with approved monthly budget expenditure profiles or target limits and when appropriate liaise with all Officers
• To ensure that all quotations for goods or works are provided in writing with works estimated to cost more than £1000 quoted for on the basis of a written description or specification unless the quotation is from an established preferred contractor then at least
three quotations must be obtained
• To control, and be responsible for, the security of all cash and other receipts and the banking thereof, banking arrangements and the prudent maximisation of the return on available cash balances
• To act as a joint signatory on the Club’s bank accounts and to supervise the administration of any accounts required for social functions, major tournaments or other special events
• To organise payment of all staff salaries and wages and properly account for PAYE and NI contributions and filing of relative annual returns
• Arrange payment of creditors against authorised accounts, having regard to cash flow control and any available discounts
• Ensuring tax implications are adequately considered in all business planning and decision taking processes and that the Club’s VAT and Corporation Tax affairs are efficiently dealt with in conjunction with professional advisors, as necessary
• To liaise with the Club’s Auditors as necessary

Clubhouse & Premises

Managing the Club’s premises which includes:
• Maintaining the fabric and security of the clubhouse buildings, storage sheds and outbuildings
• Maintenance of heating, power, lighting and water to the above buildings, including all fittings
• Ensuring adequate insurance cover for the buildings and contents (Including valuable items such as trophies) is in force
• Ensuring compliance with all current Statutory and Local Government Regulations, including the Health & Safety at Work Act
• To assist the House Chairman in identifying a programme of works, renewal or replacement of furnishings/fittings all within the approved budget
• Regularly monitoring the bar & catering sales to provide summary information to enable brand or product performance to be evaluated
• To ensure that the Club’s Licences, including Bar and Gaming Machine Licenses, are maintained and adhered to, applying for bar extensions where necessary, and liaising with the Bar/Clubhouse Manager, Chef and/or Franchise Operator as necessary

Course & Land
• Regular liaison with the Greens Chairman and Head Green Keeper to programme improvement works agreed by the Officers of the club and included in the approved budget
• Regular liaison with the Head Green Keeper to ensure that standards of course maintenance are being upheld in accordance with the Course Policy Document
• Ensuring a medium to long-term replacement plan is in place for all major items of machinery or equipment and appropriate annual sums are submitted at the budget review stage
• Ensuring that all Safe Working Practices are reviewed regularly, in place and being used and where appropriate that Risk Assessments are properly conducted and actioned accordingly
• Ensuring the Club’s insurance policy covers the fences or boundary walls to the course

Project Management
• Assisting and directing as required all projects agreed by the Officers of the club Competitions
• To assist the Professional & Handicaps & Competitions Chairman as required, in the organisation and administration of competitions/matches and the collection of entry fees

Other Management Tasks
• To prepare for and attend all meetings as directed, preparing agenda, ensuring that minutes are prepared and circulated and to ensure that decisions and requirements are implemented
• To organise, with appropriate notices, the Club’s AGM, and any EGM again ensuring circulation of agendas and papers in accordance with the Rules and recording of minutes
• To ensure the Club’s Health and Safety Policy is implemented and to maintain the documentation and records in accordance with the current legislation
• To assist the Club Captains with their functions and in carrying out their duties
• Maintaining relations with the land owner, The Fosse Golf Company, and our course neighbours
• To keep the Club’s insurance cover under review, ensuring that assets and potential liabilities are properly protected
• To maintain the Club’s adopted Rules, Bye-Laws and Regulations and to implement the appropriate course Local Rules and any clubhouse rules
• To maintain an active involvement in the Golf Club Managers’ Association and National Golf Clubs’ Advisory Association and keep pace with developments in golf club and course management. Also, maintain good relationships with other Managers & Club Secretaries and
the County and National Golf Unions
• To seek advice from the Club’s lawyers on any matters, as required

Supervision
• The post holder will report to the Management Committee and will be expected to exercise initiative and responsibilities commensurate with the duties of the post
• The post holder will maintain effective daily communications and direction with key staff (Head Green Keeper, Assistant Manager, Bar/Clubhouse Manager, Chef & Professional) and any Franchise Operators or Contractors on the premises

Skills, Knowledge & Expertise

Qualifications & Experience
• Good standard of formal education
• A nationally accepted administrative or financial qualification is desirable
• Appropriate equivalent alternative professional qualifications will also be considered
• Must be competent in IT and computer technology
• Current experience in the use of a comprehensive accounting software package, such as Sage
• Must possess interpersonal skills to deal with members and visitors
• Must be able to motivate a small team of staff
• Should be capable of effectively managing personal time in a busy and disruptive environment
• Sound Marketing knowledge required
• Website administration desirable
• A good understanding of the organisation of golf. Experience in the management of the game of golf or golf/country club premises will be an advantage

General
• The post will be located at the Club offices
• The post holder is required to hold a valid driving licence and have reliable transport available for occasional business use
NB. These are the key responsibilities and core skills required. This list of duties is not exhaustive and all employees may be required to perform duties out-with their normal responsibilities from time to time.


Please apply before: Sunday 10 Dec, 2017
Contact Haydn Lunn on mailto:admin@birstallgolfclub.co.uk

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